Picking out the perfect location for your dream wedding is one of the most important steps in the wedding planning process. Everything from the selection of décor, the theme for the big day and the tone or ‘style’ of the event can be affected by the kind of wedding venue you pick. Book the right space and everything else will fall into place that much easier.
It’s also important to decide this aspect as early as possible because, event spaces are in high demand during wedding season. Ideally, start shortlisting possible venues the moment you have picked a date for the wedding. The longer you wait to finalize your choice, the higher the chance that your dream venue might get snapped up by another couple!
Picking a Great Wedding Venue – Keep these 5 Tips in Mind!
While you should make a decision about the venue as soon as possible, rushing it is not a good idea either. You need to find a venue that fits your requirements and one that will create the perfect setting for the most special day of your life. Ending up with a location that isn’t quite right can be almost as disappointing as not being able to book the one you really liked.
With that in mind, here are the 5 basic factors you should always keep in mind while checking out event spaces for your wedding:
- Size of the Venue
Depending on the number of guests you have invited for your big day, the venue needs to be the right size to accommodate all of them. Even if you haven’t decided on the exact number yet, you should decide on a basic figure and work with that. A banquet hall for weddings that is too large could end up looking bare and empty if there are fewer guests, while a small space could get cramped and crowded if hundreds of people are present.
- Budget and Cost
The cost of planning a wedding can get out of hand if you don’t keep track of it very carefully and stick to a budget. Discuss the budget with your partner and family so that you can decide how much you are willing to spend for the ceremonies and events involved. Once you’ve done that, set aside part of it for the venue and narrow down your options based on only those spaces that fit the financial plan.
- Venue Type
Once you have a few options shortlisted, narrow them down further based on whether you want an indoor wedding or an outdoor wedding. Take into account any special requirements (poolside, garden, etc.), design/décor schemes as well as the versatility of each space. Many venues offer their own decorations and interior/exterior style, while others are like blank canvases that you can set up your way, so make sure you check whether each space fits your own vision.
- Amenities and Facilities
Find out whether potential venues offer catering, decoration, serving staff and other wedding and event services. If they do include them in the package, it makes your work easier, but may restrict your choices. In case you prefer using your own vendors, ask whether the venue allows you to do so. Air conditioning, clean toilets, sound systems, dance floors or stages and convenient parking are some of the essential facilities you should ask about before booking a space.
- Access and Transport
The venue that you pick for your wedding needs to be located in an area that is easy for your guests to reach, unless you are offering transport to and fro. Always remember that there may be a few guests who will prefer arriving in their own vehicles even if you offer transport. Also, if you use the services of outside caterers and other vendors, their staff will need to be able to access the venue too!
Once you have a few potential spaces in mind, visit them personally before making the final choice. Check out their facilities and the area they offer, rather than relying solely on pictures or what they have told you over the phone. Ask the venue providers about their refund policy in case you want to pre-book them, but might change your mind in case you are still looking at other options. We hope this would be useful to you during your venue hunt! Share your personal experiences, queries and doubts in the comments below!